Privacy Policy
Last updated: September 8, 2025
Introduction
Study Companion ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered learning platform and related services.
By using Study Companion, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our service.
Information We Collect
Personal Information
We collect personal information that you voluntarily provide to us when you:
- Create an account or register for our service
- Upload documents for processing and analysis
- Contact us for support or inquiries
- Subscribe to our newsletter or updates
- Participate in surveys or feedback programs
This information may include your name, email address, profile information, and any other information you choose to provide.
Document Content
When you upload documents to our platform, we collect and process:
- Document files (PDFs, DOCX, images, etc.)
- Text content extracted from your documents
- Document metadata (file size, type, upload date)
- Processing results and AI-generated analysis
We process this content solely to provide our AI-powered learning services and improve our platform.
Usage Information
We automatically collect certain information about your use of our service:
- Log data (IP address, browser type, access times)
- Device information (operating system, device type)
- Usage patterns and feature interactions
- Performance data and error reports
How We Use Your Information
We use the information we collect for the following purposes:
Service Provision
- • Process and analyze your documents
- • Generate AI-powered summaries and insights
- • Provide text-to-speech functionality
- • Maintain your account and preferences
Platform Improvement
- • Enhance AI algorithms and accuracy
- • Optimize user experience and performance
- • Develop new features and capabilities
- • Conduct research and analysis
Communication
- • Send service-related notifications
- • Provide customer support and assistance
- • Share updates and new features
- • Respond to your inquiries and requests
Security & Compliance
- • Protect against fraud and abuse
- • Ensure platform security and integrity
- • Comply with legal obligations
- • Enforce our terms of service
Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:
Service Providers
We may share information with trusted third-party service providers who assist us in operating our platform, such as cloud storage providers, AI processing services, and customer support tools. These providers are contractually bound to protect your information and use it only for specified purposes.
Legal Requirements
We may disclose your information if required by law, court order, or government regulation, or if we believe such disclosure is necessary to protect our rights, property, or safety, or that of our users or the public.
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction. We will notify you of any such change and ensure your information remains protected.
With Your Consent
We may share your information with third parties when you explicitly consent to such sharing, such as when you choose to integrate with external services or share content publicly.
Data Security
Encryption and Protection
We implement industry-standard encryption protocols to protect your data both in transit and at rest. All data is encrypted using AES-256 encryption, and we use secure HTTPS connections for all communications.
Access Controls
We maintain strict access controls and authentication measures to ensure that only authorized personnel can access your information. All access is logged and monitored for security purposes.
Employee Training
Our employees receive regular training on data protection and privacy best practices. They are bound by confidentiality agreements and are only granted access to information necessary for their job functions.
⚠️ Important Security Note
While we implement robust security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information to the best of our ability.
Data Retention
We retain your information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy:
Account Information
We retain your account information for as long as your account is active. If you delete your account, we will delete or anonymize your personal information within 30 days, except where retention is required by law.
Document Content
Your uploaded documents and processed content are retained for the duration of your account. You can delete individual documents at any time, and they will be permanently removed from our systems within 24 hours.
Usage Data
We retain usage data for up to 2 years to improve our services and analyze trends. This data is anonymized and does not contain personally identifiable information.
Your Rights and Choices
You have certain rights regarding your personal information and how it is used:
Access and Control
- • Access your personal information
- • Update or correct your data
- • Delete your account and data
- • Download your data
Communication Preferences
- • Opt out of marketing emails
- • Control notification settings
- • Manage subscription preferences
- • Unsubscribe from updates
Data Processing
- • Request data portability
- • Object to data processing
- • Restrict data processing
- • Withdraw consent
Privacy Settings
- • Adjust privacy controls
- • Manage sharing preferences
- • Control data visibility
- • Set account permissions
To exercise these rights: Contact us at privacy@studycompanion.io. We will respond to your request within 30 days.
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience and analyze platform usage:
Essential Cookies
These cookies are necessary for the platform to function properly, including authentication, security, and basic functionality. They cannot be disabled.
Analytics Cookies
We use analytics cookies to understand how users interact with our platform, identify areas for improvement, and measure the effectiveness of our features.
Preference Cookies
These cookies remember your preferences and settings to provide a personalized experience, such as language preferences and display options.
Cookie Management: You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of our platform.
International Data Transfers
Study Companion operates globally, and your information may be transferred to and processed in countries other than your own:
Data Processing Locations
Our primary data processing occurs in the United States and European Union. We may also use cloud service providers with data centers in various countries to ensure optimal performance and reliability.
Adequacy Decisions
When transferring data to countries outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or adequacy decisions.
Your Rights
Regardless of where your data is processed, you retain all the rights outlined in this Privacy Policy. We are committed to protecting your information regardless of geographic location.
Children's Privacy
Study Companion is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13.
Age Restrictions
If you are under 13, please do not use our service or provide any personal information. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.
Parental Consent
For users between 13 and 18 years old, we recommend parental consent and supervision. Parents or guardians should review this Privacy Policy and discuss it with their children.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors:
Notification of Changes
We will notify you of any material changes to this Privacy Policy by posting the updated policy on our website and, where appropriate, sending you an email notification.
Review and Acceptance
Your continued use of our service after any changes to this Privacy Policy constitutes acceptance of the updated policy. We encourage you to review this policy periodically.
Policy History
We maintain a history of all Privacy Policy versions. You can request access to previous versions by contacting us at privacy@studycompanion.io.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
General Inquiries
Privacy Concerns
Mailing Address
Study Companion
[Your Business Address]
[City, State, ZIP Code]
United States
Note: Please replace the placeholder address with your actual business address.